HYS has implemented a range of asset and inventory management systems including conversion of analog to bar-code and RFID systems.
Help You Serve minimizes disruption of your company’s normal operations.
We can assist in system selection, data migration and analysis as well as reconciliation and develop customized training programs.
Training & Leading Teams
We are experienced in training and leading diverse teams worldwide to assure compliance with policies of local governments, donor agencies and partner organizations.
Your staff will be fully trained and capable of independently maintaining your new system when our project manager leaves the facility.
We ensure that your organization remains in compliance with evolving Federal and donor policies on asset procurement, management and disposal.
Help You Serve is available to provide reliable property management consulting services worldwide including post-disaster and conflict areas.
Inventory & Data Analysis
HYS uses digital data collection & innovative analytical processes to ensure accurate inventory data. Our forensic data analysis enables the determination of causality behind variances exposed by the reconciliation process. Our data analyst will identify database security risks, update operating procedures (to reduce future errors) & enable managers to improve oversight & compliance going forward.
Whether your company or nonprofit organization needs a reliable service provider to assess your property management system for security or compliance; analyze and reconcile your database for accuracy; deliver emergency warehouse management, provide a certified physical inventory; implement a new asset management system or deliver a customized training program, Help You Serve Management Support is the most cost effective application of your organization’s resources.
Our capacity building and field problem solving experience have improved the accuracy and reduced loss at minimal expense and disruption. HYS always strives to add value exceeding the cost of our services.
These efficiencies are possible because HYS is agile and adaptive. We can deliver services with our own qualified crews or train and lead teams comprised of your own in-house staff. Additionally, we are willing to step in at any of the following project stages as required:
- Provide qualified temporary warehouse/property management/procurement services during emergency and disaster relief situations.
- Conducting a complete independently certified physical inventory.
- Advising on selection of a new asset management system.
- Setting up and testing your new system.
- Training your staff to operate and maintain the system independently.
- Reconciling your data to identify variance.
- Resolving operations, security or compliance issues.
- Handling asset disposal actions.
The Prudency Of Periodically Hiring Outside Your Organization To Conduct Physical Inventory & Reconciliation
Having an accurate inventory is necessary for any organization to understand its actual financial condition, to identify trends and to establish a baseline for measuring future success. Other key benefits of taking inventory include:
- Obtaining precise numbers of stock available
- Keeping tabs on suppliers and possible shipping errors
- Recording internal / external shrinkage
- Monitoring / freeing up warehouse space
- Preventing duplication of assets
- To streamline and simplify responsibility of property and asset managers
- Provide accountability to meet government regulations
- Provide useful documentation for both internal and external auditors
CURRENT TECHNOLOGY IN INVENTORY MANAGEMENT
Inventory management requires creating a system to reflect the stock numbers accurately. The three main systems of inventory management include manual, bar-code, and RFID tracking. Each systems has its pros and cons, and listed below are some key advantages and disadvantages of each system, to give you a general overview of their differences:
Manual Tracking is the lowest cost method of all three, and is usually implemented in organizations with small number of products. This method, however, requires detailed planning and a strict system in order maintain the consistency of data.
Bar-coded Tracking increases the accuracy and efficiency of managing inventories. All major retailers use bar-code technology as part of the overall inventory management system. Bar-coded tracking facilitates traceable movement of inventory, and is implemented in different key areas of an organization.
RFID Tracking is the most efficient tracking system available. It is typically used in organizations with big number of inventory, and has the ability to provide real-time inventory tracking.
Help You Serve has been providing viable solutions for organizations seeking to improve their asset management since 2001. We have implemented new systems in Afghanistan, Botswana, Cambodia, Jordan, Kazakhstan, Madagascar, Namibia, Nepal, Philippines, Russia, Uganda, Ukraine, USA, South Africa, Sudan, Thailand and Vietnam based on the varying needs of the organizations being served. We have managed projects and led teams in conflict and post-conflict areas to support organizations improve their property management and meet compliance requirements. For a comprehensive list of projects that we have managed, visit our About HYS page.